Legal and compliance

Dual-Tier Licensing Terms

Generated reports are licensed for internal evaluation. Publishing one requires a Public Distribution Licence.

Last updated 7 August 2026 · Infin8 Digital Limited

1. What is being licensed

When you use Highways Transparency Reporter, two different things end up in the same document and they are not owned by the same person.

• Your data is yours. Your spend figures, your pothole counts, your policy dates, the documents you uploaded, the wording you typed. We claim nothing in it, and nothing in these terms restricts what you do with it.
• The generated work is ours. The narrative prose the service drafts, the structure and arrangement it produces, the checking and reconciliation it performs, and the compiled Word documents it outputs. Copyright in that work belongs to Infin8 Digital Limited and is licensed to you on the terms below.

Every document the service exports is licensed under exactly one of the two tiers that follow. There is no third state and no implied licence.

2. Tier one — the Internal Evaluation Licence

This is granted automatically, at no charge, the moment you create a report. You do not need to ask for it and it does not expire.

What it permits

• Preparing, drafting, checking and revising the report, as much as you like.
• Exporting it as often as you need.
• Circulating it within your own authority for internal review, comment and approval — including to your own members and officers.
• Sharing it with your own professional advisers, under obligations of confidence, for the purpose of reviewing it.

What it does not permit

Under an Internal Evaluation Licence you may not:

• publish the report, or any substantial part of it, on a website, in a committee pack that is published, or anywhere else the public can reach it;
• submit it to the Department for Transport, or send the Department a link to it;
• distribute it outside your authority other than as set out above;
• remove, alter or obscure the evaluation notice, the page footer or the identifying code the document carries.

How an evaluation copy is marked

So that nobody publishes one by accident, and so that it is obvious afterwards if somebody did, every export under this tier carries:

• a notice on the cover reading INTERNAL EVALUATION COPY — NOT FOR PUBLICATION;
• a footer on every page saying the same;
• the licence state recorded in the document's own properties;
• an identifying code, described in section 5.

3. Tier two — the Public Distribution Licence

This is the one you buy. It is granted per report, for one financial year, and it does not expire.

What it permits

• Publishing the report, in full or in part, anywhere you choose, including on your authority's public website.
• Submitting it to the Department for Transport as your authority's transparency report.
• Reproducing and distributing it without limit, in any medium.
• Republishing an amended or corrected version of the same report for the same financial year — corrections are covered, and do not need buying again.

Exports made after the licence is granted carry no evaluation notice, no footer and no watermark. They still carry an identifying code; see section 5.

How it is bought

From the Publish step of the report: download a quotation and a vendor pack, raise a purchase order on your own finance system quoting the reference on the quotation, and enter that purchase order number back in the application. The licence takes effect at that moment. An invoice follows and is payable on the terms stated on the quotation. No card payment is taken and no card details are asked for at any point.

4. Publishing without a licence

Publishing a report, submitting it to the Department for Transport, or distributing it outside your authority while it holds only an Internal Evaluation Licence is both a breach of these terms and an infringement of copyright in the generated work under the Copyright, Designs and Patents Act 1988.

The same applies to removing or obscuring the evaluation notice, the page footer or the identifying code, and to reproducing the generated wording in a document assembled elsewhere in order to avoid these terms.

Our practical position, plainly stated: if this happens we will write to you first and offer to sell you the licence you needed. It is almost always an oversight, and we would far rather have a customer than a dispute. We reserve every legal remedy, but that is the first step and not the last resort.

Nothing here restricts anything you would be free to do anyway — your own data, your own figures, and any material in the report that is not the generated work.

5. Identifying codes in exported documents

Every document the service exports carries a code identifying which report it came from, which account exported it and when. It is written into the document's properties and, separately, as characters that are invisible on the page but survive text being copied out of it.

The code is one-way. It cannot be decoded, and holding a document tells you nothing about who else has one. Its only use is to let us establish the origin of a copy if a report is published or distributed in breach of these terms.

This is set out here, and again in the Privacy Policy, because a mechanism that identifies a person should be disclosed rather than hidden — and because a watermark you were told about is worth considerably more as evidence than one you were not.

6. Term and survival

A Public Distribution Licence, once granted, is permanent for that report and that financial year. It survives the end of your use of the service, the end of the Website Terms of Service, and any change to these licensing terms. A report you have published stays published, lawfully.

Each financial year is a separate report and a separate licence.

7. Liability, and what remains yours

Confirming the report is your authority's responsibility. A licence permits you to publish a report. It says nothing about whether that report is right. Every answer — every figure, every link, every sentence, including the ones prefilled from published statistics and the ones the drafting assistant wrote — has to be checked by your authority before you publish. Nothing is confirmed on your behalf, and an answer the assistant produces arrives marked unconfirmed and stays that way until somebody at your authority says otherwise.

We do not warrant that a report will be accepted by the Department, will satisfy any funding condition, or will be free of error.

Nothing here limits liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for anything else that cannot lawfully be limited. Subject to that, and to the fullest extent the law allows:

• our total liability in connection with a report is limited to the licence fee you actually paid us for that report;
• where no Public Distribution Licence has been purchased for a report, we have no liability in connection with it. Preparing and checking a report is free, and an evaluation copy carries no promise about its contents — which is among the reasons it may not be published.

The Website Terms of Service set this out in full, including the losses that are excluded outright. Where the two documents differ, the Terms govern liability and this document governs what may be done with a generated report.

8. Changes

We may change these terms for future reports. A licence already granted is never changed retrospectively, and a price already quoted is honoured for as long as that quotation is valid.

9. Law

These terms are governed by the law of England and Wales, and are to be read together with the Website Terms of Service. Where the two differ on the subject of what may be done with a generated report, this document prevails.

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Contact

Questions about this document go to contact@infin8.digital.

A registered address has not been published on this installation.